Why build custom grant management software instead of buying an off-the-shelf solution?

Off-the-shelf grant management systems work for standard grantmaking operations, but they create friction in three common scenarios: Pricing that scales with your team. Enterprise grant management platforms like Salesforce Nonprofit Cloud charge $175-225 per user per month. For a foundation with 30 staff members accessing the system (program officers, finance, leadership, reviewers), that's $63,000-81,000 annually before implementation costs. WeWeb doesn't charge per user, so your entire team can access the system without per-seat fees eating into your program budget. Workflows that don't match your grantmaking process. Every foundation has unique intake requirements, review criteria, and reporting cycles. Off-the-shelf tools force you into predefined stages that may not reflect how your programs actually work. When your LOI process, review committee structure, or payment schedules don't fit their model, you end up with workarounds and shadow spreadsheets. A custom system mirrors your actual grantmaking from the start. Integration with your existing systems. Your grants connect to accounting software, donor management, and board reporting. Off-the-shelf tools offer specific integrations, but if your stack isn't supported (or requires deeper data sync), you're stuck with manual data entry. With WeWeb, you connect directly to any API or database your organization uses.

Do I need coding experience to build a grant management system?

No. WeWeb is a visual development platform. You build by dragging components, configuring data connections, and setting up workflows through a point-and-click interface. WeWeb AI accelerates the process further. Describe what you need ("a grant management system with online applications, reviewer scoring, and payment tracking") and AI generates the foundation: pages, database schema, forms, and workflows. From there, you refine visually. That said, WeWeb doesn't limit you if you do have technical skills. You can: Write custom JavaScript for complex eligibility calculations or scoring formulas, Build custom Vue.js components for specialized grant reporting, Use formulas for budget calculations and indirect cost allocations, and Connect to any REST API or GraphQL endpoint (accounting, CRM, document storage). The platform scales with your team's capabilities. Start with no-code, add complexity as needed.

Can external applicants and reviewers access the system securely?

Yes. WeWeb supports multiple authentication methods so you can give different user types appropriate access: For applicants: Create a public-facing application portal where grantees register, submit proposals, upload documents, and track their application status. Use email verification, password authentication, or SSO depending on your requirements. For reviewers: Build a separate reviewer portal with access only to assigned applications. Reviewers see scoring forms, application materials, and their review history without accessing sensitive organizational data or other reviewers' scores (until you want them to). For staff: Role-based permissions let you control who can view applications, approve payments, edit grant records, or access reporting dashboards. Program officers see their portfolios while finance staff see payment queues. Because WeWeb connects to your own backend and authentication provider, you maintain full control over user data and access policies. No data is stored in WeWeb's systems unless you choose to host it there.

How do I handle grant reporting and compliance tracking?

WeWeb lets you build reporting workflows that match your compliance requirements exactly: Grantee reporting. Create online forms for progress reports, financial reports, and final reports. Set up automatic reminders before deadlines. Track which reports are submitted, pending review, or overdue. Store all documents in one place linked to the grant record. Internal compliance. Build approval workflows that enforce your policies. Require multiple sign-offs for payments over certain thresholds. Log every action with timestamps for audit trails. Create checklists that must be completed before grants can close. Board and funder reporting. Design dashboards that show portfolio performance, geographic distribution, and outcome metrics. Export data for board packets or funder reports. Schedule automated report generation. The advantage of building custom is that you define what compliance means for your organization. Track the metrics that matter to your board and funders, not generic fields that don't apply to your programs.

Build Custom Grant Management Software With AI and No-Code

Stop forcing your grantmaking into rigid templates with per-user fees. WeWeb lets foundations, universities, and nonprofits create grant management systems that match their unique programs and workflows.

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Build Custom Grant Management Software With AI and No-Code

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WeWeb is the complete visual development platform that lets users build production-grade custom applications in minutes. Combining the powers of AI and no-code, WeWeb enables anyone to turn their words into SaaS businesses, customer portals, or complete enterprise products that are ready to use.

Build Custom Grant Management Software With AI and No-Code

Keep grant data flowing to the systems that need it

Build the grantmaking features your programs actually need

Online application portal

Reviewer assignment and scoring

Grant lifecycle management

Payments tracking

Grantee management

Budget & cost tracking

Portfolio reporting

Compliance workflows