Running on an outdated PHP system and endless Excel files, a recruitment company for tourist resorts with 400+ employees found itself stuck.
Recruiters were frustrated, candidates confused, and leadership feared the business couldn’t keep up.
That’s when Soraia, the first WeWeb & Xano agency in Italy, stepped in.
The company operated on a legacy PHP system maintained by an external contractor.
Over time, the system became unreliable, slow, and costly to maintain.
Recruiters reverted to Excel and manual workarounds to keep operations moving, which only created new problems.
Mistakes piled up, candidates had little visibility into their progress and leadership realized scaling was almost impossible.
"They felt completely stuck," says Daniel Levis, Soraia’s founder. "Even small change requests meant waiting weeks and paying high fees, only to end up with something that might break another feature."
Before contacting Soraia, the company evaluated several Applicant Tracking Systems (ATSs), but none could handle their very specific workflows, and per-user subscription fees would have made scaling costly.
The new tool had to adapt to their workflows, not the other way around.
"Building a tool people actually want to use makes all the difference," says Daniel. "If your employees prefer Excel over a dedicated software, you have a problem."
The Soraia team started the project with a functional analysis, then moved into mapping every step of the recruitment process.
The next step was the design phase and UI polishing in Figma.
From there, the team combined WeWeb for frontend and Xano for backend and delivered a new platform in just six months.
Its key features include:
The result: a modern, secure, and flexible recruitment tool deployed across the entire company.
“As with any large-scale project, change requests came quickly once people started using the tool. Thanks to WeWeb, we had the flexibility to say yes and that definitely sped up adoption,” Daniel explains.
The change had effect right away:
Daniel and his team wanted a frontend builder that combined flexibility, speed, and scalability.
WeWeb ticked all the boxes.
Its pixel-perfect UI capabilities let the team design custom dashboards, role-based views, and unique components like a clothing-size selector with visuals.
WeWeb also respects standard development practices. Features like versioning, staging, and detailed logs gave Daniel’s team transparency they needed when collaborating and fixing issues.
The result was a frontend system that was sustainable, easy to maintain, and ready to evolve with the client’s needs.
Daniel shared tips on what worked for him and his team.
Daniel and his team start with functional analysis and workflow mapping in Figma before development.
“Don’t rush into the building. Have a design system and a clear picture of what you want to achieve,” he advises.
This upfront work reduces rework and ensures better adoption later.
Takeaway: start with planning and design, not development.
Creating a component library early on allows teams to maintain consistency and speeds up iteration when change requests arrive.
“Once in place, they make every new page or feature faster to build and more consistent.”
Takeaway: create reusable components to save time.
For Daniel, the logging system was a standout feature: it made troubleshooting faster, more transparent, and saved hours.
“With WeWeb’s logs, you instantly see what went wrong. That’s why we could move so fast on this project.”
Takeaway: make full use of logs.
WeWeb is flexible enough to cover most UI needs out of the box. Daniel believes that custom coding should be a last resort.
“Every time you add custom code, you add complexity and a maintenance burden.”
Takeaway: add custom code only when necessary.
For projects handling large datasets or millions of records, backend design and optimization is critical.
Builders should think like full-stack developers and understand how their choices affect speed, scalability, and user experience.
“Performance isn’t something you fix at the end. You need to plan for it early.”
Takeaway: think about performance from day one and plan accordingly.
The platform is now the backbone of the company’s recruiting operations, but the roadmap is far from over.
Upcoming features include:
With WeWeb & Xano as their stack, Soraia and their client know the tool can evolve as fast as their business.
"We built something future-proof," Daniel says. "The documentation is clear and the architecture is scalable. The tool is now evolving with the business, not holding it back."
